Zoom Integration

Enhancing your virtual meetings has never been easier. By connecting your Zoom account to your calendar, you can generate dynamic meeting links automatically, saving time and effort. This guide will walk you through connecting your Zoom account and setting it up to work seamlessly with your calendar for efficient appointment scheduling.

Overview of Zoom Integration

Once integrated, Zoom meeting links are generated automatically whenever a new booking is made in your calendar. This integration streamlines your workflow by eliminating manual tasks and ensures that every invite includes a unique Zoom link, ready to go for your next meeting.

Prerequisites

Before starting, ensure you have access to the Zoom account you want to connect to.

How to Connect Your Zoom Account

1. Navigate to Calendar Settings:
   Go to the Calendars section and click on Calendar Settings > Connections.
2. Locate the Video Conferencing Tab:
   Find the Video Conferencing tab within the settings.
3. Add New Connection:
   Click on "Add New" and then select "Connect" next to Zoom.

1. Sign in to Zoom:
   Log in with your Zoom credentials to complete the connection.
2. Success Confirmation:
   You’ll see a confirmation message indicating your Zoom account is now connected.

How to Add Zoom Links to Your Calendar

Once your Zoom integration is connected, follow these steps to add dynamic Zoom links to your calendar:

1. Ensure Integration is Set Up:
   Confirm that your Zoom integration is successfully connected.
2. Edit Calendar Settings:
   Go to the calendar settings for the specific calendar where you want Zoom links added.
3. Select the Calendar and Modify:
   Open the calendar you want to update.

1. Choose Zoom as the Meeting Location:
   Under the meeting details section, scroll down to the “Meeting Location” option under team members and select Zoom.
2. Save Changes:
   Click “Save” to apply the settings.

Note: Dynamic Zoom links are supported only for Round Robin and Collective calendars.

Limitations with Zoom Integration

• Each user can connect only one Zoom integration per subaccount.
• The same Zoom integration cannot be linked across multiple subaccounts. For example, if User A connects their Zoom in Subaccount A, they cannot use the same Zoom account in Subaccount B.

FAQs

1. Which Calendars Support Dynamic Zoom Links?
Dynamic Zoom links are supported in Round Robin and Collective calendars only, generating a unique Zoom link for each appointment booked.

2. How Can I Use Zoom with Other Calendar Types?
For Event & Class Booking calendars, you can manually generate a Zoom meeting link in Zoom and paste it as the meeting location in your calendar settings.

Steps:

• Generate the Zoom meeting link in your Zoom account.
• In the calendar settings, choose “Custom” as the meeting location.
• Paste the Zoom link. This creates a static link used for all bookings in that calendar.

3. Can I Connect Multiple Zoom Accounts?
No, each subaccount can only connect one Zoom account. If the same account is already linked elsewhere, it cannot be connected again.