​How To Include Email Signatures On All Outgoing Messages

You can add your email signature to all outgoing emails and replies. You can also choose to place it before the quoted text in email replies. Here's how to select one or both options.

Step 1: Navigate to Settings > My Staff > Team Management.

Step 2: Choose the User you wish to edit and click Edit.

Step 3: In the popup, expand the User Info tab.

Step 4: Scroll to Email Signature.

• Check the two boxes above the “Email Signature”, depending on what your preferences are.
• Customize the email signature in the customization box.

• Save to confirm your changes.

Use Cases for Email Signature Settings

1. Professional Branding: Ensure that every outgoing email from your team includes a consistent and professional email signature, reinforcing your company’s brand.

2. Consistent Communication: Attach the email signature to all outgoing messages to maintain a uniform appearance and provide essential contact information in every email.

FAQs for Email Signature Setup

1. How do I navigate to the email signature settings?

• Step 1: Go to Settings > My Staff > Team Management.
• Step 2: Select the user you wish to edit and click Edit.
• Step 3: In the popup, expand the User Info tab.
• Step 4: Scroll down to Email Signature to make your changes.

2. What options can I select for attaching the email signature?

• Attach to All Outgoing Messages: Check this box to automatically include the email signature in every email you send.
• Attach Before Quoted Text in Replies: Check this box to add the email signature before the quoted text in email replies.

3. Can I customize the content of the email signature?

Yes, you can customize the email signature by entering your desired text and formatting in the customization box provided.

4. How do I save my changes?

Click the Save button to confirm and apply your changes.

5. Will my email signature be applied to only new emails, or will it also be added to existing email threads?

The email signature settings will apply to both new outgoing messages and replies, according to the options you selected. If you choose to attach the signature before quoted text in replies, it will only apply to future replies and not retroactively to existing threads.

6. Can I use different signatures for different users?

Yes, each user can have their own email signature set up individually in the Team Management section.

7. How can I include images or links in my email signature?

You can include images or links in the email signature by using HTML formatting in the customization box, if the platform supports it. Ensure any images are hosted online and use proper HTML tags to embed them.

8. What should I do if the email signature isn’t appearing as expected?

• Ensure you have checked the appropriate boxes to include the signature in the desired locations.
• Verify that the signature content is correctly formatted and saved.
• Test by sending a test email to confirm the signature appears as intended.

9. Can I set up multiple email signatures?

Typically, you can set up only one email signature per user. However, some systems may allow multiple signatures for different purposes or departments. Check your platform’s capabilities for more details.

10. Where can I find more information or support if I encounter issues?

For additional help, consult your platform's help documentation or contact their support team for assistance with email signature setup.